Centre for Accounting Studies
Job Description
Part-time Facilities Management Officer
- Job Particulars
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TITLE: Part-time Facilities Management Officer |
GRADE: |
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ANSWERABLE : Registrar |
RESPONSIBLE FOR : |
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DEVELOPMENT/REV: May 2025 |
REVISED BY : Rector Human Resource & Organisational Development Manager Registrar |
- PURPOSE OF JOB
| To provide guidance on maintenance, upgrading and management of all CAS physical infrastructure, ensuring that it is operational and in good condition at all times. |
- DUTIES
| Administration
1. Develop and Manage service provider’s contracts for services such as security, parking and cleaning.
2. Monitor the performance of the vendor/ service providers as per the signed contracts
3. Supervise multi-disciplinary teams of staff including cleaning, maintenance, and ground to security and drivers.
4. Ensure that basic facilities such as water and heating are well maintained.
5. Allocate and manage space between buildings.
6. Ensures that facilities meet government regulations and environmental, health and security standards.
7. Oversee building projects, renovations and refurbishments.
8. Deal with emergency issues that arise, generally be involved in anything that breaches the safety, security and usability of facilities.
9. Formulate CAS expansion plan and project future requirements for CAS.
10. Assists the department by developing departmental policies and procedures for assigned areas of responsibility, administering preventative maintenance for facilities, inspecting facilities to determine repair or replacement needs.
Maintenance 1. Assist in the maintenance of safe campus environment by ensuring all fire protection systems are in place.
2. Serves as a project manager and coordinates all physical infrastructural activities.
3. Supervise the performance of emergency and routine maintenance on campus facilities. 4. Any other relevant duties as may be assigned from time to time by management. 5. Perform routine and preventative maintenance as well as minor repairs across campus buildings, including electrical, plumbing, carpentry, painting and general handyman tasks. 6. Respond to maintenance requests and carry out corrective work promptly and effectively. 7. Conduct regular inspections to identify potential hazards and maintenance needs. 8. Perform preventive maintenance according to schedules, equipment performance, and protocols. 9. Liaise with external contractors and suppliers for specialized repairs and services. 10. Ensure tools, equipment, and supplies are maintained in good working condition and safely stored. 11. Assist with event setups, furniture moves, and space reconfigurations as required.
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| QUALIFICATIONS AND EXPERIENCE
· Bachelor Degree in Facilities Management or Property Management or relevant with 20 years relevant work experience or Diploma in Facilities Management or Property Management + 25 years’ experience as a Built Facilities Officer |
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Key Skills and Attributes and Personal Abilities
ü Communication and influencing skills ü Analytical and problem solving skills ü Decision making ü The ability to lead and manage teams and projects ü Team working ü Attention to detail but also ability to see the implication for the bigger future ü A good knowledge of IT package |