REGISTRAR

TITLE: Registrar

GRADE:

ANSWERABLE TO:  Deputy Rector

RESPONSIBLE FOR:

Management of Student issues and Administration and Secretary to Council and Sub committees

REVISION DATE: August 2025

REVISED BY: Rector

Human Resource & Organizational Development Manager

Has overall responsibility for administrative support functions of CAS. Directs and coordinates student’s enrolment processes and serves as the custodian of the student’s records. The Secretary of the Council, Senate, Convocation and other Council sub-committees, providing the services to these bodies necessary for them to fulfil their policy making and governance roles.  The Registrar’s role as statutory secretary is to advise CAS governing structures.  This role also involves supporting the development and implementation of institutional governance framework, ensuring adherence to legal and statutory requirement, and fostering efficient CAS governance practices.  In addition to facilities management, the incumbent is also accountable and responsible for oversight of all legal matters in order to ensure that CAS interests are always protected.

·         Acts as secretary to Council, Senate and other statutory committees.  Thus the Registrar will maintain all institutional information, reports, records, and minutes, including letters addressed to the Chairman and ensure confidentiality.

·         Facilitate recruitment of Council and committee members.

·         Provide input on relevant academic policy and procedures.

·         Perform secretarial functions for the Council of the Centre.

·         Produce an annual an institutional report.

·         Produce an annual calendar of events.

2. Student Management and Administration

·         Oversee student enrollment, registration and the management of academic records

·         Coordinate examinations, certification, and graduation processes

·         Maintain accurate and secure student and staff records, ensuring compliance with data protection guidelines

·         Provide timely reports on student enrollment, retention, and graduation statistics

·         Offer guidance and support to students and staff regarding registration procedures and academic policies

·         Develop student’s enrolment procedures and guidelines.

·         Develop and implement student management policies.

·         Produce student analysis report per semester.

·         Develop, administer ,and implement the set rules and regulations and standards for admission, prospectus and certification.

·         Develop, review and recommend for approval policies and procedures and administrative processes to ensure compliance with institutional and regulatory bodies.

·         Ensure strict security and confidentiality of examination papers

·         Facilitate relationships with sponsors.

·         Ensure that the institution comply with all relevant regulatory requirements, e.g. CHE; MOET

·         Accountability for the Higher Education Management Information System (HEMIS) student and qualifications returns.

·         Establish a student centered culture within the Registrar’s office

·         Counsel and advise students

·         Ensure senior management team is constantly informed of strategic developments and trends and student and academic administrative related matters, and general issues related to governance

·         Actively participate in the Lesotho Higher Education Registrar’s forum

·         Establish and maintain open communication channels with MOET, CHE and NMDS

·         Oversee appointment of SRC hold regular meetings with SRC;

·         Hold regular meeting with alumni executive;

·         Produce an annual calendar of events.

3.   Governance Duties

·         Support the development, review, and implementation of governance policies and procedures

·         Ensure compliance with statutory, regulatory and institutional requirements

·         Facilitate meetings for governing bodies such as Senate, Council and other sub-committees of Council

·         Maintain documentation of governance activities and decisions

·         Promote good governance practices across the institution.

·         Produce CAS Annual Report

4.  Legal Duties

·         Oversee provision of legal advice and guidance to the Rector and Governing Council and liaises with Counsel on behalf of CAS, with regard to litigation by and against CAS.

·         Review and advice on contracts.

·         Responsible, under Council delegated authority for instituting legal action in the name of CAS and defending action against CAS in any court of competent jurisdiction.

·         Plan, organize, direct, control, review and oversee the interpretation and implementation of CAS policies and legislation

5. Strategy Development, Policy and Execution

·         Provide leadership in and give advice to CAS governing bodies, committees and management

·         Contribute to the development of strategy

6. Administrative Duties

·         Interpret and implement CAS’ policies as they relate to the students.

·         Act as PRO/Spokesperson of the Centre for Accounting Studies (CAS).

·         Ensure that the CAS website is well maintained and updated as and when need arises.

·         Coordinate preparation for graduation and perform protocol functions during ceremonies.

·         Supervise all administration staff.

·         Be the custodian of all CAS contractual records;

7. Facilities Management

·         Manage any refurbishments, renovations and offices moves to ensure that they run smoothly and according to plan.

·         Upkeep and maintenance of buildings to ensure that they meet health and safety standards and also legal requirements.

·         Manage cleaning, waste disposal, security and parking, while managing the budgets and keeping records of all payments.

·         Develop administrative and facilities budget.

8. Any other duties

·         Must be familiar with at least one of the subjects taught at the CAS.

·         Any other duties as may be assigned from time to time in the interest of the CAS;

Master’s Degree with experience relative to the specific requirement of the position or Relevant Professional Qualifications in Governance, Compliance or CA etc plus 10 years working experience.

·         A proven record of strategic leadership

·         Ability to build interpersonal relationships and partnerships

·         Excellent organizational, communication and problem solving skills

·         Financial, resource and people management skills

·         Ability to participate and thrive in a leadership environment which can present multiple demands at any time.

·         Proven track record of facilitating transformation at various institutional level