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05Aug

ADMISSIONS & LOGISTICS ASSISTANT

CENTRE FOR ACCOUNTING STUDIES

JOB DESCRIPTION

ADMISSIONS & LOGISTICS ASSISTANT

 

  1. JOB PARTICULARS
 

TITLE: Admissions & Logistics Assistant

 

  

GRADE:

 
 

ANSWERABLE TO: Registrar

  

RESPONSIBLE FOR:
 

REVISION DATE: July 2022

 

 

  

REVISED BY: Rector
Human Resource & Development
Organizational Manager

 

 

 

  1. MAIN PURPOSE OF THE JOB

Responsible for processing of students applications from enquiry through to enrolment,
performs data entry, verifies information, and handles routine requests for student records
and related information.

 

  1. DUTIES
Administration
1. Send out application forms and receives and records applications from potential
students.
2. Inform prospective students about admissions requirements and responds to email
and social media inquiries from potential students.
3. Generate response letters from potential students about admission queries on
behalf of the Rector.
4. Create a database of all applicants, sorts it using the admission criteria and
forwards it to the Academic Planning Manager (Chair of the Admissions
Committee) for action.
5. Receive admissions lists from the admissions committee and prepares admission
letters for the Rector.
6. Compile and maintain a database and personal files of all students and compiles
billing registers and passes them to the accounts office
7. Responsible for the management of class registers, setting them up, distributing
and collecting them from the lecturers.
8. Inform the Academic Planning Manager of any changes in student numbers due
to dropping out, death etc.
9. Responsible for proper utilization of notice boards, ensuring timely placement and
removal of notices on the notice boards.
10. Deal with inquiries from the public regarding admissions
11. Provide assistance to type documents from time to time as may be requested.
12. Types certificate for all CAS short courses.
13. Attend and take minutes during all CAS meetings, other than the Board meeting.
14. Undertake any other relevant duties as required.
15. Liaise regularly with both academic & administrative staff
16. Attend Academic meetings and take minutesStudent Records
1. Assist in capturing of new students in the students’ information systems (SIMS).
2. Ensure that students’ performance records are captured in the SIMS.
3. Compile final results on a class by class basis for performance assessment.
4. Files relevant student records and official documentation need in the students’
personal files.
5. Produce students’ performance report for purpose of admission at higher level for
returning students including attendance, test results and or any other information
required.
6. Responsible for compiling of appropriate reports for submission to Council on
Higher Education and Ministry of Education and Training.Projects
1. Participate in special projects as assigned by management from time to time.
 

 

 

  1. Qualifications and Experience

Qualifications and Education Requirements

Minimum
Certified Accounting Technician or equivalent + strong IT, mathematical and statistical
skills and at least 2 years’ experience directly related to the duties and responsibilities
specified
OR
Desirable
General Accounting Qualification/Equivalent + strong IT, mathematical and statistics or
any other related field.
Knowledge, Skills and Attributes Required
✔ Ability to follow routine verbal or written instructions
✔ Skill in the use of computers and related software applications
✔ Records maintenance skills
✔ Ability to complete routine paperwork
✔ Knowledge of customer service standards and procedures
✔ Ability to maintain confidentiality of records and information  

 

Remuneration
CAS offers competitive remuneration.
Interested applicants should send their detailed CV and certified copies of educational
certificates to the Human Resources &Organizational Development Manager at the
Centre for Accounting Studies, 46 Bowker, and Old Europa or email to
recruitment@cas.ac.ls on before 18th August 2022.

The detailed advertisement and job description can be found on the CAS website
www.cas.ac.ls.
Correspondence will be limited to shortlisted candidates only. Applicants who have
not been contacted within 30 days of the closing date must consider their applications
as unsuccessful.