TITLE:   Finance Officer (Management Accounting)

GRADE:

ANSWERABLE TO: Bursar

RESPONSIBLE FOR: Responsible for providing support on all management accounting activities.

REVISION DATE: March 2020

DEVELOPED BY: HRODM

Bursar

Rector

3.1.1     Assist the immediate supervisor in annual budgeting and financial planning in  providing allocation and expense projections

3.1.2     Coordinates budgets

3.1.3     Produces management accounts and ensure variances are explained and accounted for.

3.1.4     Negotiating and obtaining finance for major projects

3.2 PROCUREMENT FUNCTIONS

3.2.1    Work with the HOD’s to ensure that CAS achieves best value for money in all financial transactions.

3.2.2    Assist with maintenance of contract agreements, registers and schedules Maintain constant supervision on all procurement activities, to ensure timely delivery

3.2.3    Provide input related to procurement for financials and other reports

3.2.4    Ensures that all purchasing is in compliance with regulations and laws related to purchasing practices and in accordance with CAS procurement policy

3.2.5    Maintain supplier database and ensure that they are vetted accordingly.

Assist Bursar in maintaining accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up and to deal with all supplier queries

3.2.6    Process all procurement activities that require tendering

3.2.7     To assist in implementing adequate controls to ensure robust accounts payable process

3.2.8    Regularly appraise the supplier’s performance.

3.2.9    Secretary to Procurement Committee

4.    ASSET MANAGEMENT

4.1 Oversee update CAS Fixed Asset Register regularly with acquisitions and dispositions

5.STOCK CONTROL

5.1 Carry out a monthly audit on stock usage and management and report discrepancies to Bursar.

Check and submit for approval to the Bursar all monthly stock reconciliations done by the Finance Assistant

6.RISK MANAGEMENT

6.1 Designing and implementing an overall risk management process for CAS

6.2 Performing Risk assessments and reports

6.3 Building risk awareness amongst staff by providing support and training within the company

7. GENERAL OFFICE OPERATIONS

7.1 Provides operational support to management and staff as required

7.2 Developing and managing financial systems and policies

7.3 Prepare reports, relevant data in prescribed formats

7.4 Ensure Monthly supplier reconciliations are performed

7.5 Support audit projects

Qualifications and Education Requirements

CIMA (Management Level), ACCA (Applied Skills Level), (General Accountant Level) or Bachelor Degree in Accounting/Finance and at least 3 years’ experience with in purchasing, budgeting and budgetary control, financial reporting, cash management and risk management.

OR

Chartered Accountant/Professional Accountant/Chartered Global Management Accountant with at least 2 years relevant experience.

preferred skills

·         strong analytical and statically skills

·         ability to work under pressure with minimal supervision

·         sense of urgency and prioritization of tasks

·         problem solving skills

Must hold a valid driver’s license